WP Cycling League 2018 – Rules

 

WP Cycling Road League 2018 Handbook

 Including rules and regulations

The WP Cycling Association is proud to announce the annual regional road league. The league is organised and run by the Western Province Cycling Association, a non-profit organisation run solely by volunteers.

This document set out the structure and the rules that govern the operation of the league and each participant is expected to familiarise themselves with it.

Purpose

To organise and foster competitive cycling in and around the City of Cape Town.

Organisers

The league is organised by the Western Province Cycling Association (hereafter referred to as WP Cycling), a regional, non-profit organisation affiliated to the Western Cape Cycling Association (the provincial sports body) and Cycling South Africa (hereafter referred to as CSA, the national sporting body). CSA is in turn affiliated under the Union Cycliste Internationale (hereafter referred to as the UCI), the international sporting body.

Basis for our rules and regulations

WP Cycling hosts sanctioned races and therefore, as an affiliated body under CSA and UCI, we are obligated to run any sanctioned races under their rules.

WP Cycling events are sanctioned Class D community events where WP Cycling as the organiser determines the starting order of the various races. Throughout this document we will support our rules with a reference to the relevant CSA rules, which can be found on their website at https://www.cyclingsa.com/rules-and-regulations/.

The most relevant document is the “General organisation of cycling as a sport”, available on the same site.

Events calendar

The league will run over a number of races during the 2018 calendar year. These events are still subject to approval via the various munincipalities in which they are taking place.

Kindly note that where there are two dates annotated for the event, it will be up to the organising club to decide whether the event will be held on the Saturday or the Sunday.

Not all events will count towards the individual leader board ie the individual TT and team TT event will be a stand alone event, the same goes for the Hammer series and the 3 Days of Paarl de Ville.

  1. Slent Road – Individual Time Trial (30 kms) or Team Time Trial (90 kms) – 18 March
  2. Windmeul Primary –  Category 1, 2, 3 Race  – 25 March – 125 kms
  3. Outriders Festival of Cycling –  Fort iKapa – 8 April
  4.  Paarl de Ville – Category 1,2,3 Road Race and ‘club tour’ – 114 kms – 15 April
  5. Ottery – Criterium – 22 April
  6. Paarl de Ville – 3 Days of Paarl de Ville – 27 , 28 , 29 April
  7. Grabouw – Category 1,2,3 Road Race – (circuit racing) – 19/20 May
  8. Duynefontein – Category 1,2,3 Race (circuit racing) – 27 May
  9. Slent Road / Paarl de Ville / Lady Loch  – the Hammer Series – team event – 16,17,18 June
  10. Fort iKapa – Criterium – 24 June
  11. Killarney – Category1,2,3 Road Race – Circuits – 29 July
  12. Slanghoek – Category 1,2,3 Road Race – 11 August (120 kms)
  13. Lady Loch – Category 1,2,3 Road Race – 26 August (96 kms)
  14. Paarden Eiland Criterium – Category 1,2,3 – 23 September
  15. Red Hill Simonstown – Category 1,2,3 Race – 29 September (75 kms)
  16. Rathby Circuit Helderberg – Category 1,2,3 Race – 6 October (96 kms)

 

 

 

Registration and Entry

Registration and entry is via the Online registration portal on our website at www.wpcycling.com

Entry into the league is free and automatic when entering any of the events advertised as a league event.

Online entry is governed by fixed registration periods, as advertised in the detailed section for each event. It is not possible to enter the league via the online registration process on the day.

Late entries and on-the-day entries will be accommodated.

Note that team entries will incur an additional fee. See the team section for more details.

Membership

CSA Membership

In terms of section 3.4 of Cycling SA Rules of Cycling PART 3 (of 2016-11-19)

As an affiliate of CSA we require that each participant be a holder of a valid Domestic Racing license or be in possession of a CSA membership in his or her name (or an international racing license, see the section Guest riders). Participants must obtain such a license prior to any of our events. Participants not in possession of a CSA license at the time of registration will be allowed to enter an event on the assumption that they will acquire their CSA membership or license prior to the first event they take part in. Riders will not be allowed to start a race without a valid CSA license.

Membership can be obtained from the CSA website at https://cyclingsa-events.co.za/app/ .

All participants of the league, or any of our events, irrespective of the category or sanctioning status of the event, are expected to hold a valid 2018 CSA membership license or a full racing license or a day license (see the next section for details).

 

CSA day license

In terms of section 3.4.1.5 of Cycling SA Rules of Cycling PART 3 (of 2016-11-19)

The Day-license is required for all participants that are not a member of CSA. This license is designed to allow newcomers to participate within the rules and regulations of the sport, as defined by CSA and the event organiser.

A day license costs R35 and is only valid for one day and can be purchased via the online registration system or at the event.

Participation in the League

All participants must be a member of a CSA affiliated club.

Participants must participate in club kit or sponsored kit as per CSA license or neutral kit.

Individually sponsored cyclists must have their sponsors name endorsed on their license.

Sponsored teams must be registered with CSA and comply with all the rules and regulations as per

2017 Rule update pertinent to Domestic Racing Teams

 

Categories – criteria

Category 1

All male/female cyclists from u19 to Masters provided they are of the requisite standard to compete at the required level. The Pedal Power Association seeding will be used as a guideline to ascertain the rider’s standard. This will not be the sole criteria on which a participant is judged.

Category 1 – PPA seeding A,B,C.

Results will not take the participant’s gender or age into account.

Participants will be ranked individually on points earned.

Points earned by individuals will be also allocated to their club / team for a club / team competition

Requests by cyclists who do not qualify but want to ride in Category 1 must be in writing to [email protected]

Category 2

All male/female cyclists from u19 to Masters provided they are of the requisite standard to compete at that level. The Pedal Power Association seeding will be used as a guideline to ascertain the rider’s standard. This will not be the sole criteria on which a participant is judged.

Category 2 – PPA seeding D,E,F.

Results will not take the participant’s gender or age into account.

Participants will be ranked individually on points earned.

Points earned by individuals will be also allocated to their club / team for a club / team competition

Requests by cyclists who do not qualify but want to ride in Category 2 must be in writing to [email protected]

 

Category 3

All male/female cyclists from u19 to Masters provided they are of the requisite standard to compete at that level. The Pedal Power Association seeding will be used as a guideline to ascertain the rider’s standard.

Category 3 – PPA seeding G-Z.

Results will not take the participant’s gender or age into account.

Results will not take the participant’s gender or age into account.

Participants will be ranked individually on points earned.

Points earned by individuals will be also allocated to their club / team for a club / team competition

 

Requests by cyclists who do not qualify to ride in Category 3 must be in writing to [email protected]

 

Youth Categories – All youth cyclists must adhere to CSA rules and regulations governing their age category.

 

 

 

Affiliated club membership

Members of a WP Cycling Association affiliated club, in good standing with our association, as listed on our website at http://www.wpcycling.com/affiliated-clubs, will benefit from a R70 discount per event entry per person.

See our website at http://www.wpcycling.com/affiliated-clubs/ for a list of affiliated clubs.

 

Identification

Race number

Race numbers must be worn on the bottom left side of the cycling jersey and must be clearly visible at all times. We rely on this to retrieve your details in the case of an emergency.

All riders entering our events will be charged a once-of fee for a race number. This number is valid for the year. Replacement numbers can be ordered online or at the event at the same cost.

A cost of R20 will apply to all numbers ordered on-line during the entry process.The same number will cost R50 on the day to cover the administrative cost of the manual, paper-based process. We therefore strongly advise participant to make use of the online registration system to reduce costs.

Participants agree to use these numbers as provided and will not cut, fold or deface or otherwise modify any of the numbers. Disqualification or a lower position might be applied at the discretion of the commissaires and/or organizers.

Frame number

Participants will also be provided with a frame number, which must be affixed to the seat post, in a manner that will leave the number clearly visible in the horizontal plane.

Event entry, registration and sign-on

Confirmation letter

All entrants will receive an email to confirm their event entry. Any queries can be lodged via email at [email protected].

Timing tags

A timing tag is required to receive an official result and accumulate points on the leader board. We have a no tag, no result policy. It is difficult for us to manually track each rider, especially having nearly 1000 registered members on our system.

Tags currently cost R100. We might increase this cost later in the year.

You can purchase a new or replacement Mobii tag from our website during the event registration process, or at the event. Note that tags purchased on the day might cause a delay in your results showing up on the leader board.

Number and tag collection

New or replacement race numbers and tags can be collected on the day at the registration tables. Please use the online ordering system to ensure that we can help you as efficiently as possible on the day. Late purchases of number and tags will not only delay the process, but may result in incorrect or delayed results.

Queries and communication

All event related queries must be addressed to [email protected].

Queries regarding your results and/or the leader board to be sent to [email protected].

Entry Fees

The entry fee for each race will be indicated on the event page, accessible via the online events calendar or the dedicated road league pages on the website at http://wpcycling.com.

The full price for entering an event will usually be R250.

Online Entry discounts

Members of an affiliated club of WP Cycling will receive a R70 discount when entering online only. Note that online entries close at 23.59pm on the Thursday prior to the event. No discount will apply for on-the-day entries. See our website at http://www.wpcycling.com/affiliated-clubs/ for a list of affiliated clubs.

On the day Entry Penalties

Late entries be they members of an affiliated club of WP Cycling or not will pay R300 to enter.

Team registration

Participants of Category 1 may enter into the team competition, as described elsewhere in this document.

A cost of R2000 per team will apply and is payable in advance. This fee is not refundable.

Teams are bound to additional benefits, rules and regulations as described in this document.

In addition, requests for team follow vehicles and radios can be placed during the team registration for each event via the website.

Guest riders

Visitors to the Western Cape are welcome to join our races at any time. We prefer that you register online so that we can verify your details in advance. Registration on the day will only be possible when presenting a valid CSA membership or license card or a valid international racing license.

Guest riders will only be permitted in Category 1 having either a valid CSA full domestic racing license or a valid international racing license. The license card must be presented at the registration table.

If applicable, guest riders who have duly been accepted for a specific event will receive podium places, points and prize money for that event.

Visiting riders cannot be eligible for any points when registering on the day, and cannot receive an official time without a Mobii timing tag.

Structure of the events

Start groups

Each category will start at a separate time.

The organisers reserve the right to combine groups when there are less than 25 riders in a group.

Groups may not merge with other start groups during the course of an event. Riders should either pass wide, when instructed to do so by the officials, or stay behind the group, keeping a gap of at least 20m.

Groups may also be neutralised in certain situations, such as being caught by a group or due to safety reasons.

Race categories

Riders may enter the category as per the criteria, but the organisers have the right to re-assign riders to another category based on the rider’s ability, performance and/or seeding.

Riders may change categories during the series voluntarily, but will have to pay a R200 fee for each change. No points will be carried over in this case.

Category adjustments

Riders that were moved up by one category by the organisers may carry over 50% of their points to the next category. Riders that were moved up two categories may only carry over 25% of the points. Points will always be rounded down.

Riders moving a category down may carry over all points. Note that moving down means from cat 1 to cat 2, or from cat 2 to cat 3.

Entry procedure

Entry into the league, and therefore the leader board, is only possible via the online registration system.

Rider should visit our website at http://www.wpcycling.com/event-calendar/ to view the events calendar. By clicking on the relevant link the race information page will be displayed. The page will feature a registration button to start the registration process.

Late registration is available on the day, however, this only guarantees participation in the race.

It is the riders duty to ensure that he/she has been entered into the league system or they will not be considered entered into the league (if not already done so) and will not be eligible for online results, points or prizes.

Riders without a timing tag will not be eligible for online results, points or prizes.

 

Sign-on

Sign on will be 20 minutes prior to the start of each event.

Each rider in Category 1 must sign-on at the registration table. A team manager or representative cannot sign-on on behalf of a rider; each individual rider must sign-on.

Riders failing to sign-on will be disqualified.

Feeding

Feeding is allowed if and when permitted by the race officials. Participants will be notified of the method and location where feeding will take place, both at the managers meeting (for Category 1) and at the start line.

If feeding had been pre-approved, cyclists may receive water bottles and/or food in the prescribed manner, as determined for each race. The race officials have the final say in the matter.

Drafting of vehicles

Riders will summarily be disqualified for drafting vehicles or for receiving any assistance from any vehicle, other than team riders receiving a replacement wheel or mechanical assistance from their authorised team service vehicle while both are stationary.

Team vehicles may under no circumstances pace dropped riders back to the peloton. Cyclists who have been dropped from the race due to a mechanical or any other problem, may be paced back to the peloton only by another cyclist (e.g. a team member) duly entered and riding in the same racing league.

Appeals

Appeals are for DQ’s, crossing the median line, drafting or receiving unauthorised assistance.

The results for the purposes of the event prize-giving will be determined on the day of the event by the officials. The results will be amended, if necessary, after any decisions have been set aside on appeal and any points and/or prize monies awarded prior to the appeal will be reallocated pursuant to the outcome of any successful appeal if so required by the WP disciplinary sub-committee. The decision of the WP disciplinary sub-committee will be final and binding on all participants and teams.

Radios

The use of radios and electronic devices / ear-pieces amongst riders is prohibited.

Support vehicles may make use of radios. WP Cycling uses VHF radios in the licensed frequency band. Suitable radios include the Motorola CP040, a hand-held radio in the 136-162MHz range. Radios have to be programmed, at least 7 days in advance, for use in the events. Radios can also be rented from WP Cycling, receiving at least 7 days’ notice, in writing, to [email protected]

Lost and/or forgotten back and frame numbers

If a cyclist fails to obtain a replacement number prior to an event, or for whatever reason forgets one or more league numbers at home, he/she may still participate in that event provided that the rider obtains a new set of numbers from the sign-on table at a fee of R100 on the day.

Timing tags

All riders must fit their bicycle with a Mobii timing tag and cross over the start and finish line at each event in order to obtain a result for that event.

The onus is on the rider to ensure that tag is in a working state.

Participants have the option of buying another tag prior to the start of the event, or not receiving a result/time/points for that event. No manual times will be added for cyclists who forgot their transponders at home.

Any cyclist who fails to complete the full course or route must report to the line judge or commissaire at the finish line, to report a “Did not finish” or DNF. Failure to do so, by proceeding more than 100m from the finish line and/or failing to report the DNF later than 10mins after crossing, may result in a disqualification. This is at the discretion of the line judge or commissaire.

Participants who fail to cross the start line will be disqualified from the event and potentially face additional disciplinary action.

Results

Podium result

Podium result will be announced no later than 30 minutes after the crossing of the 3rd rider in the category. Queries can be raised, in person, on the day of the event, prior to prize giving. For Category 1 teams the team manager must lodge the query in person.

In the event that the podium positions cannot be determined the podium presentation will be delayed until the next event.

Provisional results

Provisional results will be available on the WP Cycling website 12h00 on the Tuesday following the event, or as soon as the results have been signed off by the race officials. In the event of the results having been withheld or not yet provided by the race officials, a note to this effect will be published on the same website.

Other result queries

All other queries must be lodged, in writing, no later than 7 days after the event, or after publication, whichever is the latest, via email to [email protected]. Queries via any other channel, including social media or the website comments function, cannot be entertained.

The onus is on the league rider to check results.

Prize giving

Final podium positions will be displayed on a notice board at the prize giving area, as soon as the results have been finalised. Participants must verify their final positions and lodge any appeals on the day with the President Commissaire and Chief Judge as soon as final positioning is displayed or within the 20 min prior to the prize giving. This rule does not apply to disputes regarding disqualifications, which is dealt with separately below.

The top 3 positions in each category are required to attend the Prize Giving ceremony on the day. All riders must present themselves in full cycling clothing for the presentations.

Podium position cyclists may receive a letter regarding prize money (EFT form to be completed) on the day of the event. Podium position cyclists who do not attend the individual event’s prize giving, will forfeit their prize money.

Prize Money

For the 2018 season the prize money will be determined by the amount of starters per event and will be paid out on the day at the podium presentation. Podium position cyclists may receive a letter regarding prize money (EFT form to be completed) on the day of the event.

Points

The league will be run using a points system.

Riders will receive points according to their finishing position over the line according to the following sliding scale;

Position Points
1st 20
2nd 16
3rd 15
4th 12
5th 11
6th 10
7th 9
8th 8
9th 7
10th 6
11th 5
12th 4

 

Participation into an event will result in 2 points. Not entering into an event will result in zero points.

The lowest points in 20% of the events of the season or series will be ignored to determine the final leader board, rounding up. For instance, if the season or series consist out of 16 events, 20% will be 3.2 events. Therefore, the lowest points for 4 events (rounding up) will be excluded in calculating the total number of points.

The points will accumulate from event to event during the series and will determine the overall points leader per race category and team competition. The rider which accumulates the most points in each race category during the course of the season or series will be the overall winner of the season or series.

In the event of a tie between any number of riders in the overall standings at the end of the season or series, the rider with the best finishing positions achieved during the course of the season will be declared the winner.

If this is a tie the rider with the highest score in the last race will be the winner.

Riders who are disqualified or did not finish an event will lose all points for that event.

Leader board

The leader board point standings will be published on the WP Cycling website by 17h00 on the Wednesday following an event, unless the commissaires have withheld the results for disciplinary or other reasons. In the event of the results having been withheld or not yet provided by the commissaires, a note to this effect will be published on the website.

Any queries with regards to the leader board must be submitted in writing to [email protected], no later than 14 days after the event, or 7 days after publication, whichever is later. Thereafter the results will be final and no further adjustments will be made.

Officials

Each race category will have at least one Commissaire and/or Motor Bike marshal and/or other official (jointly and severally referred to as the “officials”) following the main group.

Once the race starts all participants are under the guidance of the officials, until crossing the finish line.

The officials’ have the final say in any disciplinary procedures.

 

Rules and regulations

Every cyclist shall ride carefully and with due regard to the safety of other cyclists and other road users.

Every cyclist, shall wear a bicycle helmet with the strap securely fastened under his/her chin.

All riders should keep to the left of the road for safety reasons.

It is the responsibility of the race officials to warn and, where necessary, disqualify and/or fine a participant.

 

Every cyclist shall comply with all road traffic regulations except under the following circumstances:

When it would be dangerous to do so

When directed otherwise by a course marshal or traffic officer

A cyclist shall stop at traffic lights and stop streets and yield at yield signs unless directed otherwise by a course marshal or traffic officer

Cyclists may ride two or more abreast, provided that they do not impede the flow of traffic unreasonably.

Every cyclist shall immediately comply with the instructions of an official and/or a traffic officer.

Every cyclist shall comply with all road traffic regulations.

Every cyclist shall keep as far to the left of the road surface as is safe having regard to the circumstances and conditions, including the need to take a lane when appropriate.

A cyclist shall not cross the median (whether the median is marked or not) of any road unless the road is closed to other traffic.

A cyclist shall not unnecessarily impede the flow of traffic.

Every cyclist shall at all times display his or her race number legibly on his or her back as well as display other identification to indicate participation in the event.

Every cyclist shall identify himself or herself and provide his or her address on request to an official and to any other cyclist requesting such information after a collision or race incident.

A cyclist shall not ride a bicycle fitted with triathlon, time trial or Spinachi-type bars.

Every cyclist shall ride the full course entered for and shall not cross the timing points if he or she failed to ride the full course.

A cyclist may not use a personal music system or a radio communication device, or a cellular phone, with or without ear pieces, while cycling.

A cyclist shall not receive any assistance from a seconding motor vehicle on the course and shall not arrange for a seconding motor vehicle to follow the race.

Sponsored Teams may arrange for back up vehicles provided the vehicle is driven by a licensed team manager with a valid team manager’s license.

In a team event back up vehicles will be allowed provided specific permission has been received  from the commissaries and the driver is in possession of a valid team managers license.

A cyclist shall not ride with another person’s number or timing tag.

The finishing time of a cyclist shall not be adjusted due to any action or inaction of any person involved in the organisation of the race, another cyclist or any other person.

A cyclist shall not use foul language.

No cyclist shall dispose of any litter along the course except in refuse bins.

No cyclist may start or attempt to start before his or her designated start. If a rider arrives too late to cross the start line with his/her group, the rider may not start the race.

A cyclist shall endeavour to complete the course with his or her own effort and shall not receive any assistance in this regard other than drafting behind or being pushed by another cyclist participating in the event or receiving mechanical assistance.

Every cyclist shall provide reasonable assistance to any other cyclist involved in an accident.

Every cyclist must at all times exercise proper control of his or her bicycle.

A cyclist may not participate whilst under the influence of alcohol or any drug or medication that prevents or might prevent a cyclist from properly controlling his or her bicycle.

A cyclist may not use performance enhancing drugs. A cyclist (other than a licensed cyclist) is not subject to anti-doping regulations.

In addition to these rules, licensed cyclists shall also comply with the UCI regulations insofar as the UCI regulations do not conflict with these rules.

Every cyclist entering an event consents to his name and/or number being publicly displayed and publicised (including on the internet) in the event that he or she is disqualified.

Such disqualification shall be done by 18h00 on the first working day following the event, or as soon as practicable after the information giving rise to the disqualification of a cyclist becomes available to the WP Cycling disciplinary sub-committee.

In the event that a person is aggrieved by a summary disqualification he or she may request in writing to WP Cycling within 24 hours of the completion of the race to be reinstated. Such a person may supplement such a request for reinstatement in the event of he or she receiving further information at a later time.

Any such request for reinstatement shall be considered by the WP Cycling disciplinary sub-committee who may:

  • Take no action;
  • Reinstate the person;
  • Order that further information be obtained;
  • Impose additional or alternative penalties as provided for in WP Cycling, CSA or UCI rules.

Whether or not a cyclist has been summarily disqualified, the WP Cycling disciplinary sub-committee may on notice to a cyclist by e-mail or other means of communication call a hearing or request further information to determine whether a cyclist should be disqualified, a disqualification should be confirmed and/or whether another or additional penalty should be imposed for a breach of these rules.

The disciplinary sub-committee shall afford a cyclist an opportunity to make representation either in writing or orally (as determined by the committee) before imposing any penalty other than disqualification.

A cyclist shall not be entitled to legal representation at such a hearing. The procedures and penalties provided for in the CSA Rules shall be applicable, whether or not the cyclist is a member of the Association.

 

Follow vehicles

In races where the chief commissaire deem follow vehicles permitted and/or required the follow rules will be followed.

In Category 1 there will be one neutral vehicle in addition to a maximum of 6 follow vehicles from the registered teams.

In Category 2 up to two neutral follow vehicles will be allowed. It is up to the riders and/or their clubs to organise these vehicles. All costs will be for their account. The drivers have to be in possession of a valid manager license.

Following vehicles will be permitted in Category 3 but must be available for all participants. The driver needs to hold a valid CSA managers license.

Any support vehicle must be driven by a qualified team manager who holds a valid CSA manager’s license.

The team captain, team manager or the driver of the vehicle must collect the vehicle signage from the safety meeting prior to each event. New signage will be given at each event.

The vehicle signage must be placed both on the top left corner of the front windscreen and in the bottom left corner of the rear windscreen and must be visible at all times

Riders will be disqualified receiving support from any vehicles other than those mentioned above during the course of the event.

Race routes

The onus is on the rider to know the race route and know where the finish line is. No appeals will be considered regarding any rider having ridden the incorrect route or has misjudged any distance, marker or line.

Published race distances are always approximate and the organisers cannot be held responsible for deviations.

Every attempt is made to ensure correct signage, but the organiser cannot be held responsible for any signage that is wrong or ambiguous.

Traffic laws

All traffic laws must be strictly adhered to, including stopping at traffic intersections if the rider is not specifically waved through by a traffic official. Please note that the traffic officials may at any point stop riders in order to allow traffic to take precedence. The riders’ times will not be adjusted should this be the case. Should any rider endanger him/herself or any other rider in the race, he/she will be liable to either a fine or immediate disqualification.

Clothing

Riders may only ride in;

  • Official clothing of their club
  • Sponsored clothing that has been approved by their club
  • Neutral clothing, featuring no branding or logos.

Individually sponsored riders must have their CSA license endorsed with their sponsors name

Any club may, upon informing the organiser in writing, no more than 7 days after an event, of any rider that has contravened this rule. Participants found guilty of any clothing violation will be disqualified.

Helmets

Participants must wear an accredited cycling helmet at all times during a race, or any time while riding their bicycle before and/or after the event.

Teams

Qualification

Any participant in Category 1 may be entered into the team competition.

Teams must consist of a minimum of 4 riders to qualify for team points and team prizes.

A team must have a licensed Team Manager, with at least a “C” grading.

The number of teams will be limited to 8. Preference will be given to any teams that participated the previous year. Provision will however be made to up to 2 new team each year, based on the number of applications received. In that case only the top 6 teams from the previous year will be eligible for a guaranteed spot. The selection of any new team to fill the remaining 2 positions will at the discretion of WP Cycling. Also, preference will always be given to teams with members of clubs affiliated under WP Cycling.

Follow vehicles

A team may make use of a dedicated team vehicle if and when allowed by the organisers.

Manager meetings

All team managers must attend the managers meeting on the morning prior to the start of the event.

Teams where the managers did not attend the meeting and/or signing the attendance register will not be eligible for team points.

Points system and prizes

A dedicated team leader board will be maintained.

At the end of the series or season the top 3 teams will be awarded team prizes. The team prize will consist of the sum of all team entry fees received for the same season or series.

Notifications

Violations to the rules and regulations of WP Cycling, CSA or the UCI should be made, in writing, no later than 14 days after such violation has occurred, to [email protected]

Disciplinary procedure

Every cyclist entering an event consents to abide by the rules and regulations of CSA / UCI.

Iin the event that he or she is disqualified due to an alledged contravention of the rules the WP Cycling disciplinary sub-committee may on notice to a cyclist by e-mail or other means of communication call a hearing or request further information to determine whether a cyclist should be disqualified, a disqualification should be confirmed and/or whether another or additional penalty should be imposed for a breach of these rules.

Such disqualification shall be done by 18h00 on the first working day following the event, or as soon as practicable after the information giving rise to the disqualification of a cyclist becomes available to the WP Cycling disciplinary sub-committee.

In the event that a person is aggrieved by a summary disqualification he or she may request in writing to WP Cycling within 24 hours of the completion of the race to be reinstated. Such a person may supplement such a request for reinstatement in the event of he or she receiving further information at a later time.

Any such request for reinstatement shall be considered by the WP Cycling disciplinary sub-committee who may:

  • Take no action;
  • Reinstate the person;
  • Order that further information be obtained;
  • Impose additional or alternative penalties as provided for in WP Cycling, CSA or UCI rules.

The disciplinary sub-committee shall afford a cyclist an opportunity to make representation either in writing or orally (as determined by the committee) before imposing any penalty other than disqualification.

A cyclist shall not be entitled to legal representation at such a hearing. The procedures and penalties provided for in the CSA Rules shall be applicable, whether or not the cyclist is a member of the Association.

 

 

Payment of fines

Fines may be issued according to UCI / CSA rules. All fines issued must be paid directly to WP Cycling, who will issue a receipt thereof.  If a fine has not been paid, then the rider concerned will not be permitted to participate in any further WP Cycling events until the fine has been paid.

 

Race cancellations, date and/or route changes

At the discretion of the organisers participants may be refunded by means of a credit coupon when an event is cancelled or changes.

We can unfortunately not refund any participant in cash or any other means.

Additional rules and regulations

From time to time additional rules and regulations may apply, which are imposed for your safety or by external parties. Any additional rules will be published on the specific event detail page on our website well in advance.

Official website

All information pertaining to events and the league will always be available on our website at http://www.wpcycling.com.

Acceptance of the event rules and regulations

By entering and participating in any WP Cycling event, participants acknowledge that they have read and understood all of the rules and regulations laid out in this document, and are consenting to being bound by them for the duration of participation in any of the events.

Rules and regulations may change or be updated at any time. The latest version of this document will always be available on our website. Significant changes will be communicated via existing channels, should it be required.

 

Indemnity

WP Cycling, its event organisers and their employees, volunteers and assistants shall not be liable to any cyclist or other person claiming on behalf of a cyclist for damage to property, orany damages relating to personal injury or death caused before, during or after any event of whatsoever nature and howsoever arising, including any damage to property, personal injury or death caused by the negligence of the organisation, organisers and/or their employees, volunteers and assistants.

 

APPENDIX B: EVENT INFORMATION

Information pertaining to the various league events will be emailed to league participants prior to the event. Provisional event information will be uploaded to the events section of the PPA website as soon as it becomes available.  Please note that event information may change, at which case it will be communicated via email to league riders in the week preceding the event: